Ligbron Academy of Technology
WORKPLACE COVID-19 POLICY
- Preparedness Plan
- Workplace Readiness Policy
- Controls in place
- Occupational Health and Safety Plan
- School’s Risk Mitigation Procedure
- Disinfection procedures
- Standard Operational procedure -entering the grounds
- Standard Operational procedure -entering/exiting classrooms
- Offences and fines
- Procedures with regards to social distancing in classrooms,
cafeteria and assembly areas
- Procedures with regards to display of COVID 19 symptoms
during normal school day: learners/general staff/teachers
- Procedures with regards to transport of learners
- Important numbers
TITLE APPROVED SIGNATURES:
Headmaster: Mr G Brand: ……………………………
School’s Compliance Officer:
Mr A Swanepoel:……………………………………….
- Ligbron Academy Preparedness Plan – COVID-19
1.1 General considerations:
Ligbron Academy has implemented a Workplace Readiness Policy and Procedures to enable appropriate measures to avoid and reduce the spread of the virus in the school/workplace. All scholars and employees will mandatorily go through a proper induction process on such policy and procedures, acknowledging they have read and understood it, with proper records kept.
1.2 Compliance officer
The Compliance Officer appointed by Management is Mr A Swanepoel who can be contacted on 082 682 5030.
1.3 Return to activity schedules and employees’ information
Ligbron Academy will gradually ramp up activities as per schedule provided by the Dept of Education and controlled by management. Based on the school’s operational characteristics and given the restrictions imposed by the Lockdown Level regulations, personnel will be rostered to be at work on alternate days and schedules by department/area, as well as teaching in different time slots where possible. As the school’s operation ramps up, proper action will be taken to accommodate the scholar totals. Lists will be made of staff who can work from home, staff who are 60 years or older, and staff with other risk conditions who will be required to stay at home, or work from home.
1.4 Steps taken to get the workplace Covid-19 ready
The school has developed a detailed Risk Assessment containing actions to minimize the risk of contamination in the workplace. A plan of action has been drawn up for when someone becomes ill with suspected COVID-19 at any of our facilities, including but not limited to creating quarantine areas, screening and tracing procedures, limiting the number of people who have contact with the sick person, and contacting the local health authorities.
Consideration will be taken regarding how to identify persons who may be at risk, and support them, without inviting stigma and discrimination into the workplace.
Ligbron will inform the local public health authority as well as the Department of Education should any scholar/employee be positively diagnosed with COVID-19.
The following arrangements, detailed on the Ligbron COVID-19 Risk Mitigation Procedure and Risk Assessment, have been put in place for scholars/staff working at the school’s premises, and visitors:
- a) sanitising and social distancing measures and facilities at the main entrance and exit to the workplace.
- b) limitation of the number of people on the premises to guarantee proper social
- c) review of working schedules and return to workdays (see item 3).
- d) screening facilities and systems.
- e) attendance-record system and infrastructure.
- f) supply of specific PPEs, including facemasks.
- g) preparation and disinfection of the work area for employees.
- h) procedures for cafeteria and bathroom facilities’ usage and disinfection.
- COVID-19 Workplace Readiness Policy
Eliminating the spread of the Corona Virus (Covid-19) at Ligbron
The Department of Education appeals to entities to use the prescriptions of the Occupational Health and Safety (OHS) Act of 1993 in governing workplaces in relation to Coronavirus Disease 2019 (Covid-19).
The OHS Act, with the Hazardous Biological Agents Regulations, requires the school to provide and maintain as far as is reasonably practicable, a working environment that is safe and without risks to the health of employees and learners.
The purpose of this Policy and the related Procedures is to provide guidance and ensure preparedness in the workplace in terms of preventing the spread of Covid-19.
Ligbron Academy, including all its subsidiaries, has implemented measures of control in terms of limiting the spreading of Covid-19 at the workplace. This is a necessary requirement to safeguard our employees and our learners. It is necessary that all employees/learners adhere to the guidelines as laid out in this policy and related procedures. These guidelines/rules will be altered from time to time as new recommendations/ improvements are made available/ gazetted.
It is the responsibility and duty of all Ligbron Academy’s employees and learners to be aware of and to familiarize themselves with the guidelines/ rules as detailed in this policy.
- How the virus is spread from person-to-person:
- Between people who are in close contact with one another (about 6 feet/less than 2 meters).
- Through respiratory droplets produced when an infected person coughs, sneezes or talks.
- These droplets can land in the eyes, mouth or nose of people who are nearby and/or inhaled into the lungs.
- Recent studies suggest that COVID-19 may be spread by people who are not yet showing symptoms.
2.6 Signs and symptoms
The following symptoms develop within 14 days after exposure to someone who has COVID-19 infection:
- Difficulty in breathing
- Sore throat
COVID-19 can cause more severe symptoms in people with weakened immune systems, older people, and those with long-term conditions like diabetes, cancer, or chronic lung disease.
Employees/learners exhibiting any of the above symptoms must self-quarantine themselves at home and contact their Doctor for advice or contact the COVID-19 dedicated telephone numbers as listed.
2.7 How to help prevent the spread of COVID -19
- Wash your hands – often to avoid contamination, apply soap and lather up to a soapy consistency, rubbing hands and fingers together. Wash for at least 20 seconds, then rinse off and dry hands with disposable towelling if available, if not, shake hands to dry off completely.
- Cover your mouth and nose – with a tissue or sleeve when coughing or sneezing and discard the used tissue in a bin immediately. Do not leave it lying around in your work area. Wear a mask.
- Avoid touching the eyes, nose or mouth – with unwashed hands.
- Clean and disinfect frequently touched objects – such as surfaces, cellular phones, utensils, electrical and hand tools, measuring instruments, taps, keyboards, etc.
2.8 Additional preventative measures:
- Avoid handshakes.
- Avoid gatherings or areas where the public tends to crowd, such as shopping centres, clubs, churches, etc.
- When unavoidable or in queues, maintain distances of 2 meters between you and the person behind and in front of you.
- Avoid touching doorknobs & handles / surfaces / balustrades / handles/ railings, etc. unless it is unavoidable.
- Controls in place consist of:
3.1 Administrative controls
These controls require action by the employee and employer. They include, but are not limited to:
- Encouraging sick workers to stay at home.
- Minimizing contact among workers, between clients and customers by replacing face-to-face meetings with virtual communications, e.g. conference calls, Skype, etc.
- Minimising the number of workers and visitors on site at any given time e.g. rotation or shift work
- Ensuring the daily cleansing and sanitizing of all surfaces and floors.
- Developing emergency communication plans, including a task team for answering workers’ concerns, and easy-access communication media, providing workers with up-to-date education and training on COVID-19 risk factors and protective behaviour (e.g. cough etiquette and care of PPE);
- Training workers who need to use protective clothing and equipment on how to put it on, use/wear it and take it off correctly, including in the context of their current and potential duties.
- Training material should be easy to understand and available in the appropriate language and literacy level for all workers.
3.2 Safe Work Practices
Ligbron Academy provides applicable resources and an environment that promotes personal hygiene. These include procedures for safe and proper work to reduce the duration, frequency, or intensity of exposure to a hazard.
Examples include no-touch refuse bins (red bins) with red refuse bags, hand soap, alcohol-based hand sanitizer, disinfectants, regular hand washing or using of alcohol-based hand sanitizer, and display of handwashing signs in restrooms.
3.3 Personal Protective Equipment (PPE)
Ligbron Academy is obligated to provide its workers with the appropriate PPE needed to keep them safe while performing their duties. If the Department of Education does not provide sufficient facemasks, learners will be expected to provide their own prescribed WHO facial mask. The types of PPE required during a COVID-19 outbreak will be based on the risk of being infected with COVID-19 while working and job tasks that may lead to exposure.
Examples of PPE include gloves, goggles, face shields, face masks, aprons, overalls, hair- and shoe covers and respiratory protection, where appropriate.
All types of PPE will be:
- Selected based upon the degree of hazard to the worker.
- Properly fitted (e.g. face masks)
- Consistently and correctly worn when required.
- Regularly inspected, maintained, and replaced, when necessary.
- Correctly removed, cleaned, and stored or disposed of, as applicable, to avoid contamination of self and others, or the environment.
The best way to reduce any risk of infection is good hygiene and avoiding direct or close contact (closer than 2 meters) with any potentially infected person. Any worker, learner and visitor should wear a face mask covering the nose and mouth on Ligbron Academy premises.
3.5 Preventing the spread of infection
To prevent infection, measures should be taken to limit exposure to the virus. Measures at the school/workplace include performing a risk assessment that identifies all workplace risks. There is currently no vaccine to prevent COVID-19.
Ligbron Academy is charged with the following responsibilities:
- Placing posters that encourage staying home when sick, with cough and sneeze etiquette, and hand hygiene methods, at the entrance to the workplace and in other areas where they will be seen.
- Providing employees with tissues and red waste bins lined with red plastic bags so that they can be emptied without touching the contents. Red waste bins will be placed on the premises as well, for COVID 19 disposable PPE/materials.
- Instructing employees to clean their hands frequently, using an alcohol-based hand sanitizer, or to wash their hands with soap and water for at least 20 seconds. Posters to be displayed on how to wash hands or sanitise hands correctly.
- Placing soap and water and/or alcohol-based hand sanitizer in the workplace. Adequate supplies are to be maintained continually. Hand sanitisers are to be made available in multiple locations and in common areas to encourage hand hygiene.
- Routinely implementing environmental cleaning/ sanitising.
- Briefing all employees, scholars, and visitors if COVID-19 starts spreading in their immediate community, or anyone with even a mild cough or low-grade fever (37.5 C or more) needs to stay at home. These individuals should also stay at home (or work from home) if they have taken simple medications, such as paracetamol or aspirin, which may mask symptoms of infection.
- Any employees/scholars who develop flu-like symptoms (i.e. coughing, shortness of breath, fever) should go home immediately and contact the public health service. Follow the SOP (Risk Mitigation Procedure p. 9)
- Where feasible, certain employees may work remotely.
- Occupational Health and Safety Guidelines & Action Plan
4.1 COVID-19 specific measures that are in place are derived from the outcome of the risk assessment, such as reviewing and amending work procedures, and processed to limit contact between employees/ learners. Employers and learners should develop and implement an action plan to provide for incidence of direct exposure to, or a positive case of, COVID-19. This action plan should include reporting, notice, monitoring, reorganisation of work and decontamination.
4.2 Mitigation Procedure during and after COVID-19- lockdown – Workplace Preparedness Plans.
4.2.1 In case of a high incidence of positive COVID-19 cases, scholars/ employers should prepare an isolation room at the workplace to assess and provide care for any employee who exhibits symptoms of contagion.
4.2.2 Good record keeping must be in place to ensure contact tracing is possible should a scholar/employee or visitor test positive for COVID-19.
4.2.3 During the pandemic, vulnerable employees such as people suffering from chronic illnesses, pregnant and breastfeeding women, people over 60, etc. should not be allowed to work unless it can be done from home.
4.2.4 It is compulsory for all scholars/employees to report all incidences of any scholar/employee diagnosed with COVID-19, or showing signs of COVID-19 or flu-like symptoms, and thus not to report for work or school in person, but to self-isolate. This should also be applicable if a member of the employees’ household becomes ill with the virus.
4.2.5 Employees/scholars must contact the HR or management in the event of direct exposure or if they experience symptoms.
4.3 Risk-Adjusted Strategy
Ligbron Academy will adhere to the risk-adjusted strategy as implemented by the South African Government, effective from 27 March 2020, and will comply with the applicable regulations in the activities of the Department of Education.
- School’s Risk Mitigation Procedure during and after COVID-19 lockdown
This guide provides recommendations on the cleaning and disinfection of the school and workplace equipment during the COVID-19 outbreak. It is aimed at limiting the survival of the virus in the work environment. These recommendations will be updated if additional information becomes available.
This procedure applies to all Ligbron Academy learners and employees.
5.3.1 Compliance Officer
The appointee shall have the following accountabilities:
- Audit and monitor compliance with this procedure.
- Identify remedial corrective actions required to meet this procedure.
- Ensure inspections required by this procedure are conducted.
- Implement a process to ensure amenities within their areas of responsibility are inspected and corrective action is taken to meet the requirements of this procedure.
- Ensure scholars/employees are in possession of, and educated in the use of, and wear the appropriate PPE when performing activities associated with this procedure.
All scholars/employees shall have the following accountabilities:
- Ensure compliance with this procedure.
- Keep all facilities clean and tidy and report any non-compliance of this procedure to the teacher/Manager.
5.4.1 Cleaning refers to the removal of germs, dirt, and impurities from surfaces. It does not kill germs, but by removing them, it lowers their numbers and the risk of spreading infection.
5.4.2 Disinfecting refers to using chemicals. This process does not necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can further lower the risk of spreading infection.
- Disinfection procedures:
6.1 General Recommendations for Routine Cleaning and Disinfection
6.1.1 If the workplace has been unoccupied for 7 days or more, it will only need your normal routine cleaning to reopen the area. This is because the virus that causes COVID-19 has not been shown to survive on surfaces longer than this time.
6.1.2 Workplace surfaces should be cleaned at least once daily. Special attention should be given to frequently touched surfaces (e.g. table- tops, door handles, light switches, desks, toilets, taps, air-conditioning remotes, kitchen surfaces and cupboard handles). Ideally, once clean, surfaces should also be disinfected regularly with household cleaners that are appropriate for the surface, following label instructions. Labels contain instructions for safe and effective use of the cleaning product, including precautions you should take when applying the product, such as wearing gloves and making sure you have good ventilation during use of the product. Frequently touched surfaces at the school will be cleaned / sanitised twice daily.
6.2 How to clean and disinfect:
6.2.1 Hard (Non-porous) Surfaces
- Wear disposable gloves when cleaning and disinfecting surfaces. Gloves should be discarded after each cleaning. If reusable gloves are used, those gloves should be dedicated for cleaning and disinfection of surfaces for COVID-19 and should not be used for other purposes. Consult the manufacturer’s instructions for cleaning and disinfection products. Clean hands thoroughly and immediately after gloves are removed.
- If surfaces are dirty, they should be cleaned using a detergent or soap and water prior to disinfection.
- For disinfection, most common household disinfectants should be effective.
- Follow manufacturer’s instructions for concentration, application method and contact time, etc.Additionally, diluted household bleach solutions can be used if appropriate for the surface. Follow manufacturer’s instructions for application, ensuring a contact time of at least 5 minutes and then wipe dry with a clean cloth, allowing proper ventilation during and after application.
- Check to ensure the product is not past its expiry date. Never mix household bleach with ammonia or any other cleanser. Unexpired household bleach will be effective against corona viruses when properly diluted.
- Prepare a bleach solution by mixing: 180ml to 5 litres of water.
- Alcohol-based spray containing at least 70% alcohol can also be used to disinfect Hard (Non-porous) Surfaces.
6.2.2 Soft (Porous) Surfaces
- For soft (porous) surfaces such as carpeted floor, rugs, and leather, remove visible contamination if present and clean with appropriate cleaners suitable for use on these surfaces.
- For electronics such as cell phones, tablets, touch screens, remote controls, and keyboards, remove visible contamination if present.
- Follow the manufacturer’s instructions for all cleaning and disinfection products. *
- If no manufacturer guide is available, consider the use of alcohol-based wipes or sprays containing at least 70% alcohol to disinfect touch screens. (Do not spray directly onto electronic equipment, but rather spray onto a cloth and then wipe down the electronic equipment).
6.3 Cleaning and disinfecting your building or facility if someone is ill.
Cordon off areas that were used by the sick person.
Schools do not necessarily need to close operations if they can cordon off affected areas.
Open outside doors and windows to increase air circulation in the area. Wait 24 hours before you clean or disinfect. If 24 hours is not feasible, wait as long as possible.
Clean and disinfect all areas that were used by the sick person, such as offices, bathrooms, common areas, shared electronic equipment like tablets, touch screens, keyboards, and remote controls.
Once the area has been appropriately disinfected, it can be opened for use.
Scholars/workers without close contact with the sick person can return to work after 14 days.
More than 7 days after the patient visited or used the facility, additional cleaning and disinfection is not necessary.
Continue routine cleaning and disinfection. This includes everyday practices that businesses and communities normally use to maintain a healthy environment.
6.4 Cleaning and disinfecting outdoor areas
Outdoor areas generally require normal routine cleaning, but do not require disinfection.
Do not spray disinfectant on outdoor areas as it is not an efficient use of supplies and is not proven to reduce the risk of COVID-19 to the public.
High touch surfaces made of plastic or metal, such as grab-bars and railings should be cleaned routinely.
Sidewalks and roads should not be disinfected.
Spread of COVID-19 from these surfaces is very low and disinfection is not effective.
6.5 When cleaning in general
Regular cleaning staff can clean and disinfect community spaces.
Ensure they are trained in appropriate use of cleaning and disinfection chemicals.
Wear disposable or reusable rubber gloves for all tasks in the cleaning process, including handling trash.
Additional personal protective equipment (PPE) might be required, based on the cleaning/disinfectant products being used and whether there is a risk of splash.
Gloves and gowns should be removed carefully to avoid contamination of the wearer and the surrounding area.
Wash your hands often with soap and hot water for 20 seconds.
Always wash immediately after removing gloves and after contact.
Hand sanitiser: If soap and water are not available and hands are not visibly dirty, an alcohol-based hand sanitiser that contains at least 70% alcohol may be used. However, if hands are visibly dirty, always wash hands with soap and water first.
6.6 Additional key times to wash hands include:
- After blowing one’s nose, coughing, or sneezing.
- After using the restroom.
- Before eating or preparing food.
- Standard Operational Procedure (SOP):
- When entering the school grounds
7.1.1 The following procedures will be followed to enter the premises:
- Wearing of a face mask will be compulsory for every person entering the school grounds (“NO MASK, NO ENTRY”)
- Hands will be sanitised by the security guards, at the gate.
- You will be asked three questions with regards to your movement and health.
- Temperature screening of employees/scholars and visitors will be done.
- Visitors’ register must be completed.
7.1.2 Temperature outcomes
- Outcome of temperature screening:
Management of employees/scholars and visitors is dependent on screening.
Ensure that the thermometer is working properly and batteries are charged.
- Temperature below 37.5°C:
Employee/scholar or visitor will be allowed to enter the premises.
If no other physical signs are present of being unwell, employee/scholar should be allowed to enter the premises.
- Temperature above 37.5°C:
Repeat measurement (preferably with a different thermometer and by a different person)
- If a repeat temperature is above 37.5°C:
- Wait 15 minutes and repeat temperature test again.
- If second reading is below 37.5°C, allow entry into workplace.
- If second reading is above 37.5°C, manage as per “c” for employees with
temperatures above 37.5°C.
- If temperature remains above 37.5°C:
- Employee/scholar should be refused entry to the school grounds.
- The Medical Officer, Safety Officer and Compliance Officer should be immediately informed.
- The name, surname, contact details of the employee/scholar/visitor and the contact details of a next of kin should be obtained and recorded in the Referral Record, prior to the employee/scholar leaving the premises.
- The employee/scholar will be urged to consult with his or her own health care provider/doctor.
- An employee/scholar will not be allowed back on the premises after referral until feedback is received.
7.1.3 Three questions will be asked at the gate when entering:
- Have you been in contact with anyone that tested positive for COVID-19?
- Do you experience any symptoms of COVID-19?
- Have you recently travelled over provincial borders or overseas?
If your answer is YES to any of these questions, you will not be allowed entrance into the school until you can give medical proof that you are COVID- 19 free.
- Standard operational procedure when entering/exiting a classroom
- Upon arrival at class, students will line up in orderly fashion outside class, adhering to social distancing (minimum 1.5 meter).
- Students will then enter the class, one by one, and their hands will be sanitised.
- Classrooms and furniture will be sanitised by the teacher, but students also may sanitise their own desks and chairs, should they wish to do so.
- After class, the students will exit the classroom in an orderly line, adhering to social distancing (minimum 1.5 meters), and proceed to the next class.
All learners have the right to attend a public school that is a safe and secure learning environment. It is the intention of Ligbron Academy to provide all learners with an equitable opportunity to learn. To that end, this school has a significant interest in providing a safe, orderly, and respectful school environment which is conducive to teaching and learning.
Any person who engages in any form of stigmatisation in the following forms (with regards to COVID-19) shall be subject to dire consequences:
- social exclusion;
- Offences and Fines:
- Making a misrepresentation that any person is infected with COVID-19 R3 000.00
- Publishing any statement to deceive any other person about COVID-19 R2 000.00
- Publishing any statement to deceive any other person about the infection status R3 000.00 Intentionally exposing another person to COVID-19 R5 000.00
- Convening a gathering R3 000.00
- Failure to confine oneself to one’s place of residence R500
- Going to work without a permit R500
- Buy goods that are not permitted R500
- Illegally leaving residence during curfew (20:00 – 05:00) R500
- Illegally moving between provinces, metropolitan areas and districts R1 000.00
11.Procedures with regards to social distancing in classrooms, cafeteria and assembly areas:
The term “social distancing” (1.5 meters) means one needs to keep one’s distance from others. This includes avoiding public spaces, social events and recreational areas where others usually gather.
One needs to avoid handshakes, hugs and other forms of direct contact, as well as keeping a distance of at least 1.5 meters from others.
12.Procedures with regards to display of COVID 19 symptoms
during normal school day: learners/staff members/teachers
- When an employee/learner becomes ill and shows symptoms of COVID 19 during a normal school day, the employee/learner will be quarantined in an isolation room at the workplace to assess and provide care.
- The Compliance Officer, HR office, Medical Officer and/or management must be contacted in the event of direct exposure or if the learner/ employee experiences symptoms.
- The learner/employee must be registered in the “Referral Register”.
- Good record keeping must ensure contact tracing should a scholar/employee or visitor become COVID-19 positive.
- Next of kin of employee/learner must be notified.
- The employee/learner will not be allowed back onto school premises until they are cleared by a medical doctor.
- With the safety of all role players in mind, the affected learner/ employee must see a medical doctor within 24 hours to be tested for COVID-19. Such a visit is compulsory: this is to ensure that the learner’s /employee’s status is established, and relevant steps are taken to ensure everyone’s safety. The status of the scholar/employee must be established within 72 hours. The outcome of these medical tests (COVID-19) will determine the status of the school/workplace.
- Procedures with regards to the transport of learners
- Bus drivers and the Compliance Officer will gather at allocated times at the main pick-up point. These persons will be responsible to ensure compliance regarding the sanitation of buses prior to departure.
- When travelling in a school bus, the above seating arrangements must be adhered to, at all times.
- All persons are to wear masks when travelling with more than one person per bus.
- Bus drivers and learners will sanitise their hands upon entering the bus.
- Loading capacity of school buses shall be not more that 70% of the bus capacity.
- 14. Important telephone numbers
Compliance Official – Mr A Swanepoel – 082 682 5030
Medical Official – Mrs Y Dippenaar – 079 611 2722
Safety Officials – Mr N J Broodryk – 083 293 0329
Mr L Labuschagne – 079 523 9973
National Department of Health – 012-395 8000
National Institute for Communicable Diseases – 0800 029 999
Provincial Doctor COVID-19 – Dr Hlatshwayo 074 955 1800 / 079 871 8561
Ermelo COVID-19 Team – Dr Natalie Collis 073 130 5350
Medi Clinic Ermelo – 017-801 2600
Ermelo Police station – 017-819 7803
Ermelo Provincial Hospital – 017-811 2031
Mr G Brand